Definition:

Backup Repo is a centralized storage management feature designed to aggregate and manage backups from multiple sources, including virtual machines (VMs), S3, Network File System (NFS), and Server Message Block (SMB).

Features:

· Unified Backup Repository Management: A single repository can store and manage backups from multiple Portal items and services (e.g., Virtual Machines, Databases, Applications). This centralization simplifies backup operations, allowing users to view, restore, and manage backups from different sources in one place.

· Quota-Based Billing: Customers are billed based on the repository quota they define, rather than actual backup usage.

· Utilization Tracking: Displays the percentage of quota used, helping customers optimize storage allocation.

· Flexible Quota Management: Customers can adjust their repository quota as needed, ensuring cost predictability.

Use Cases:

· Cost Optimization: Users can set a quota to control spending while maintaining necessary backup storage.

· Scalability: Customers can increase or decrease repository quotas based on business needs.

· Simplified Billing: Instead of tracking individual backup sizes, users receive a single bill based on their repository quota.

· Utilization Monitoring: Customers can track backup storage usage and adjust quotas accordingly.

Step-by-Step Guide

 Create a Backup Repository

1. Navigate to Backups page from left menu
2. Click on create button on the top right corner
3. Fill the information of the form:
   1. Business Group: 
   2. Name: name of the backup repository
   3. Description: words to describe your repository 
   4. Quota: defines the maximum amount of storage (in GB) allocated to a backup repository. This represents the total capacity available for storing backups within the repository.

Why it matters: The quota ensures that your backup repository has enough space to store your backups while controlling storage costs.

Billing: You are charged based on the quota you select, calculated per GB. The billing is based on the allocated storage size.

For example, if you set a quota of 1000 GB, you will be billed for 1000 GB of storage, regardless of the actual usage within that quota.

 Manage Backup on a Virtual Machine

1. Navigate to Virtual Machines page from the left menu
2. Click on the name of the targeted virtual machine
3. Go to Backups tab
4. Click on Manage Backup button on the top right corner
5. Select the targeted Backup Repository and choose the regime for the backup or you can use on-demand backup for a one time backup.

 Monitor and Manage Backup Repository

1. Navigate to Backups page from the left menu
2. Click on the targeted backup repository
3. From there, you can monitor the usage or check the associated resources from the resources tab

How to Move Resources to Another Repository

If you'd rather balance storage by moving some backup-enabled items to a different repository:

1. Go to the Portal Item (e.g., Virtual Machine, Database) you want to move.
2. Navigate to its Backup tab.
3. Click Edit Backup Settings.
4. Under Backup Repository, select the new target repository.
5. Save your changes.

Managing Backup Repository Alerts

When a backup repository exceeds the warning threshold (e.g., 80%), you will receive an email alert.

How to Increase the Backup Repository Quota

1. Log in to the Portal.
2. Navigate to the Backup section under Storage.
3. Locate the repository that triggered the alert.
4. Click Edit from the right side of the row or select ⋮ (More Options).
5. Enter a new quota size that accommodates future backup growth.
6. Click Submit to apply the changes.

 Tip: We recommend setting the quota to 3× your current usage to avoid frequent alerts and ensure room for growth.

Glossary

• Backup Repository: A storage location where backups are stored.
• Quota: A limit set by the user to control backup storage usage and associated costs.
• Utilization: The percentage of quota currently used by backups within a repository.
• Usage: The sum of disk space used by all backups in a repository.
• Retention Policy: The duration for which backups are stored before being automatically deleted.